Executive Assistant

Job Location

Remote, must be located in Madison WI

Job Hours Type

Full Time, Salaried Exempt, Fully Remote

About GreenBlue

GreenBlue is an environmental nonprofit dedicated to the sustainable use of materials in society. We’re a reliable, trusted source of information, bringing together a diversity of stakeholders to encourage innovation and best practices to promote the creation of a more sustainable economy.

The Opportunity

GreenBlue is looking for an Executive Assistant who is well organized and self-motivated to provide high-level support to the Executive Director, as well as project and logistical support as needed for the leadership team.

Responsibilities

• Provide high-level administrative support to the Executive Director.
• Manage Executive Director’s calendar. This will include coordinating travel and accommodations for events and other engagements, scheduling meetings (both remote and in-person), and any other scheduling assistance as needed.
• Assist Executive Director with compiling and organizing various types of materials / presentations and have them readily available for meetings and events.
• Coordinate and attend meetings (including board meetings), manage guest attendance, and provide technical assistance with presentations.
• Perform various clerical and other administrative tasks as assigned, including drafting letters, emails, memos, ordering supplies, maintaining records, and completing business credit card transactions.
• Perform additional duties as assigned by the Executive Director.

Qualifications

• Bachelor’s degree in administrative field, with minimum 8 years’ related experience.
• Passion for the environment and desire to make supply chains more sustainable.
• Strong creative problem-solving skills and able to work effectively in a fast-paced environment.
• Detail-oriented with ability to keep organized records and schedules.
• Excellent time management skills and ability to meet deadlines.
• Ability to communicate with others in a firm, yet empathetic manner.
• Advanced proficiency in Microsoft Office Suite, collaborative platforms like Teams, and various project management tools.
• Ability to create Power Point presentations
• Expertise in utilizing presentation software to create visual content.
• Very comfortable with managing Team’s meetings, including sharing presentations in various formats.
• Strong organizational, schedule management, and multi-tasking skills.

Benefits

In addition to working with an amazing group of people, you’ll receive:

• Competitive salary
• Simple IRA plan with employer match
• Medical, dental, and vision plans
• Monthly wellness benefit
• Competitive PTO
• Paid holidays
• Flexible work schedule

Starting Salary

$62,500

Apply Today

Send your resume and cover letter jobs@greenblue.org and include Executive Assistant in the subject line.

Equal Opportunity

GreenBlue is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We strongly encourage all qualified persons to apply for this position. All employment is decided on the basis of qualifications, merit, and the organization’s needs. A 100% match is not required. We encourage applicants who have a diverse level and range of relevant skills and experiences to apply.